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Participation Data
approved 2019 Appendix III/M13 Handbook Index

The 2019 Approved Appendix III/M-13 Handbook was released on 01/21/2020. You can download the entire handbook, and/or view the record types and their associated exhibits individually from the table below. The handbook files are available in Adobe PDF file format.

NOTE: If you have any problems with any of the records, please email RAVB Staff.

Last UpdatedFile LinkDocument Description
DATA NARRATIVE
12/05/2019ZIPFull handbook in compressed ZIP file format ( 23M )
06/28/2018PDFData Acceptance Narrative
 
ACCOUNTING
06/15/2018PDFFCIC Operations Report Monthly - RCP001
06/15/2018PDFFCIC Operations Report Annual - RCP002
06/15/2018PDFInstallment Report INS001
03/20/2019PDFA&O Rate Group by Insurance Plan
06/15/2018PDFFCIC Adjustment Detail Report ADJ001
06/15/2018PDFDetail Accounting Report Excluding CAT ADR001
06/15/2018PDFFCIC Detail Accounting Report Excluding CAT ADR002
06/15/2018PDFFCIC Detail Accounting Report Grand Totals ADR003
06/15/2018PDFFCIC Detail Accounting Report ADR004
06/15/2018PDFPCR Memo Reject Listing PCR001
06/15/2018PDFInterest Calculation Examples
06/15/2018PDFCAT Conservation Compliance Report CCC001
06/15/2018PDFCAT Conservation Compliance Report by Billing Date CCC002
06/15/2018PDFFCIC Administrative Fee Report FEE001
06/15/2018PDFCat Coverage Fees Reinsured Company Detailed Report CFE001
06/15/2018PDFCat Coverage Fees Excluding Buy Up State Totals CFE002
06/15/2018PDFCat Fee Receivable Report CFE003
06/15/2018PDFAdditional Coverage Administrative Fee Summary Report ACA001
06/15/2018PDFReinsurance Run RO Recap
06/15/2018PDFReinsurance Run State Recap
06/15/2018PDFSummary Book of Business for Recon Reduction REC002
06/15/2018PDFAdministrative Reduction Report Late Reported Reduction LRR001
06/15/2018PDFAdministrative Reduction Report LRR002
06/15/2018PDFPremium Due Worksheet PDW001
06/15/2018PDFPremium Due Worksheet Example
06/15/2018PDFPremium Due Worksheet Deferred Example
06/15/2018PDFPremium Due Report PDR001
06/15/2018PDFPremium Due Without Payments Worksheet PDW002
06/15/2018PDFPremium Due Without Payments Worksheet Example
06/15/2018PDFPremium Due Without Payments PDR002
06/15/2018PDFInstruction Guide for Funds Transfer
06/15/2018PDFEscrow Register Detail
06/15/2018PDFEscrow Register Summary
06/15/2018PDFEscrow Register Raw Data File
06/15/2018PDFEscrow Bank Reconciliation Report
06/15/2018PDFLivestock Operation Report LRCP001
06/15/2018PDFFCIC Livestock Detail Report LADR001
06/15/2018PDFLivestock Settlement Report LIVPRT01
06/15/2018PDFState Livestock Reimbursement Report LINS002
06/15/2018PDF2019 Administrative Fee Schedule
06/15/2018PDFIneligible Producer Record - I60
06/15/2018PDFIneligible Producer Address Record - I60A
06/15/2018PDFIneligible Producer Other Person Record - I60B
06/15/2018PDFIneligible Producer Output Record - I61
06/15/2018PDFIneligible Policy CAT Fee Debt Record - I65
06/15/2018PDF2019 ITS Status
06/15/2018PDFITS Batch Summary Record Counts - I90A
06/15/2018PDFITS Batch Summary Rule Counts - I90B
06/15/2018PDFITS Unknown Reason - I98Z
06/15/2018PDFITS Exception - I99Z
 
COMPREHENSIVE INFORMATION MANAGEMENT SYSTEM (CIMS)
06/22/2018PDFCIMS Request - C05
06/22/2018PDFCIMS Status Code Returned Exhibit - C05_1
06/22/2018PDFCIMS Output Format - Status Codes
06/22/2018PDFCIMS Output Format - Name Record
06/22/2018PDFCIMS Output Format - Address Record
06/22/2018PDFCIMS Output Format - Phone Record
06/22/2018PDFCIMS Output Format - Email Record
06/22/2018PDFCIMS Output Format - Program Record
06/22/2018PDFCIMS Output Format - Summary Record
06/22/2018PDFCIMS Output Format - Detail Record
06/22/2018PDFCIMS Output Format - Sharing Record
06/22/2018PDFCIMS FSA Intended Use Codes
06/22/2018PDFCIMS Acreage Difference Discovery FSA Detail Output
06/22/2018PDFCIMS Acreage Difference Discovery RMA Detail Output
06/22/2018PDFCIMS Acreage Difference Discovery Summary Detail Output
06/22/2018PDFCIMS Business/Entity FSA Detail Output
06/22/2018PDFCIMS Business/Entity Difference Summary Output
06/22/2018PDFCIMS Reported FSA, Not RMA Detail FSA Export Layout
06/22/2018PDFCIMS Reported FSA, Not RMA Detail RMA Export Layout
06/22/2018PDFCIMS Reported FSA, Not RMA Summary Export Layout
06/22/2018PDFCIMS Acreage Difference by CLU Summary Output Record
06/22/2018PDFCIMS Acreage Difference by CLU FSA Detail Output Record
06/22/2018PDFCIMS Acreage Difference by CLU RMA Detail Output Record
 
POLICYHOLDER TRACKING SYSTEM (PHTS)
11/25/2019PDFPolicyholder Tracking Experience Inquiry - Type 81 - Output Format
 
PASS RECORDS
03/20/2019PDFFund Designation - P09
06/26/2018PDFPolicy Producer - P10
06/26/2018PDFPolicy Producer Address - P10A
06/26/2018PDFPolicy Producer Other Person - P10B
11/27/2019PDFAcreage - P11
03/20/2019PDFAcreage Supplement - P11A
06/26/2018PDFPayment - P12
11/27/2019PDFInventory Value - P13
11/27/2019PDFInsurance In Force - P14
11/27/2019PDFYield - P15
06/26/2018PDFYield History - P15A
12/03/2019PDFWFRP Farm Reports - P19
12/03/2019PDFWFRP Farm Reports Detail - P19A
06/26/2018PDFWFRP Farm Reports Sub Detail - P19B
12/03/2019PDFLoss Total Record - P20
12/03/2019PDFDisbursement - P20A
12/03/2019PDFProduction Loss Detail - P21
06/26/2018PDFProduction Loss (Sub) Detail - P21A
06/26/2018PDFInventory Value Claim - P22
06/28/2018PDFWFRP Indemnity - P23
06/26/2018PDFWFRP Indemnity Detail - P23A
06/26/2018PDFProduction Record - P26
12/03/2019PDFLand - P27
06/27/2018PDFLand Other Person Sharing - P27A
12/03/2019PDFDRP Indemnity - P28
06/27/2018PDFRecord Type Delete - P48
06/27/2018PDFPolicy Delete - P49
06/27/2018PDFConflict of Interest - P51
06/27/2018PDFEmployee - P54
06/27/2018PDFInsurance Agent - P55
06/27/2018PDFInsurance Agent Agency - P55A
06/27/2018PDFInsurance Agent Servicing State - P55B
06/27/2018PDFAdjuster - P56
06/27/2018PDFQuality Control Reporting - P57
06/27/2018PDFNotice of Loss - P58
06/27/2018PDFBook of Business - P70
12/03/2019PDFProducer Certification - P75
06/27/2018PDFProducer Certification Detail - P75A
06/27/2018PDFBatch Summary Statistics - P90
06/27/2018PDFBatch Summary Record Counts - P90A
06/27/2018PDFBatch Summary Rule Counts - P90B
06/27/2018PDFDuplicate Policy - P91
06/27/2018PDFProducer History - P94
12/03/2019PDFBFR History - P95
06/27/2018PDFUnknown Malformed Batch - P98Z
06/27/2018PDFException - P99Z
 
PASS CALCULATIONS
12/03/2019PDFPlan 01, 02 and 03 Premium Calculation - P11_1
12/03/2019PDFPlan 04, 05, 06, and 13 Premium Calculation - P11_2
12/03/2019PDFPlan 40 Premium Calculation - P11_3
12/03/2019PDFPlan 41 Premium Calculation - P11_4
12/03/2019PDFPlan 47 Premium Calculation - P11_5
12/03/2019PDFPlan 50 Premium Calculation - P11_6
12/03/2019PDFPlan 51 Premium Calculation - P11_7
12/03/2019PDFPlan 55 Premium Calculation - P11_8
12/03/2019PDFPlan 90 Premium Calculation - P11_9
12/04/2019PDFPlan 31, 32 and 33 Premium Calculation - P11_11
12/04/2019PDFPlan 35 and 36 Premium Calculation - P11_12
12/04/2019PDFPlan 16 and 17 Premium Calculation - P11_13
12/04/2019PDFPlan 43 Premium Calculation - P13_1
12/04/2019PDFPlan 50 Premium Calculation - P13_2
12/04/2019PDFPlan 76 Premium Calculation - P19_1
12/04/2019PDFPlan 01 Indemnity Calculation - P21_1
12/04/2019PDFPlan 02 and 03 Indemnity Calculation - P21_2
06/22/2018PDFPlan 04, 05, 06, and 13 Indemnity Calculation - P21_3
04/01/2019PDFPlan 40 Indemnity Calculation - P21_4
06/22/2018PDFPlan 41 Indemnity Calculation - P21_5
06/22/2018PDFPlan 47 Indemnity Calculation - P21_6
12/04/2019PDFPlan 50 and 51 Indemnity Calculation - P21_7
06/22/2018PDFPlan 55 Indemnity Calculation - P21_8
12/04/2019PDFPlan 90 Indemnity Calculation - P21_9
06/22/2018PDFPlan 31, 32 and 33 Indemnity Calculation - P21_11
06/22/2018PDFPlan 35 and 36 Indemnity Calculation - P21_12
12/04/2019PDFPlan 16 and 17 Indemnity Calculation - P21_13
06/22/2018PDFPlan 43 Indemnity Calculation - P22_1
06/22/2018PDFPlan 50 Indemnity Calculation - P22_2
12/04/2019PDFPlan 76 Indemnity Calculation - P23_1
 
PASS EXHIBITS
06/26/2018PDFFund Designation Exhibit - P09_1
06/26/2018PDFEntity ID Type Table Exhibit - P10_1
06/26/2018PDFAcreage Detail Guidelines - P11A_1
11/27/2019PDFNon-Premium Acreage Reporting Requirements Exhibit - P11_1
06/26/2018PDFCommodity Processing Flow Diagram Exhibit - P11_2
06/26/2018PDFPrevented Planting Guarantee Adjustment Factor Exhibit - P11_5
06/26/2018PDFAcreage Report Acceptance Dates Exhibit - P11_6
06/26/2018PDFSeed Cycle Code Exhibit - P11_7
11/27/2019PDFPrice Election Amount Rounding - P11_8
06/26/2018PDFNursery Insurable Plant Types Exhibit - P13_2
06/26/2018PDFNon-Premium Inventory Reporting Requirements Exhibit - P13_3
06/26/2018PDFCommodities Allowing Multiple Insurance In Force P14 Records Exhibit - P14_1
04/02/2019PDFDuplicate Policy - P14_2 Exhibit
06/26/2018PDFEdits For Common Option Requirements - P14_3
06/26/2018PDFCommodity NOT Allowing CAT Coverage Exhibit - P14_5
11/27/2019PDFLate Reported Reason Code Usage Exhibit - P14_6
03/22/2019PDFWFRP Coverage Level Eligibility Exhibit - P14_7
03/22/2019PDFYield Type Master P15_1 Exhibit
06/26/2018PDFYield Type by Crops P15_2 Exhibit
06/26/2018PDFYield Option Code List P15_3 Exhibit
06/26/2018PDFYield Limitation Code P15_4 Exhibit
04/03/2019PDFYield Indicator Code P15_5 Exhibit
06/26/2018PDFWFRP Diversity Factor Example - P19_2
06/26/2018PDFWFRP Unit of Measure Exhibit - P19_3
03/22/2019PDFWFRP Method of Establishment Exhibit - P19_4
06/26/2018PDFData Flow Diagram - P97 Exhibit
11/27/2019PDFCommodity Type Exhibit - P99A
03/22/2019PDFList of PASS, ITS and ROE Record Types Exhibit - P99B
06/26/2018PDFAbbreviations and Acronyms - Exhibit P99D
06/26/2018PDFFIPS State Code Exhibit - P99E
03/22/2019PDFInsurance Plan Code List Exhibit - P99F_1
06/26/2018PDFInsurance Plan Code Conversion Exhibit - P99F_2
06/26/2018PDFWeekly Transaction Cutoff Dates - Exhibit 100_1
06/28/2018PDFFund Cutoff and LRR Dates - Exhibit 101_1
06/26/2018PDFICE File Crosswalk
06/26/2018PDFCommon Land Unit (CLU) Rules
06/26/2018PDFCLU AIP File Geodatabase Schema - Exhibit P105
03/22/2019PDFResource Land Unit (RLU) Rules - Exhibit P106
 
eDAS
06/18/2018PDFAgent Requirements for eDAS - Exhibit 112
06/18/2018PDFEmployee Requirements for eDAS - Exhibit 113
06/18/2018PDFReviewer Requirements for eDAS - Exhibit 116
06/18/2018PDFConflict of Interest - Exhibit 118
06/18/2018PDFLivestock Crop Policy Requirement for eDAS - Exhibit 119
06/18/2018PDFEntity Requirements for eDAS - Exhibit 121
06/18/2018PDFEntity/SBI ID Type Table for eDAS - Exhibit 121_1
06/18/2018PDFPolicy Requirements for eDAS - Exhibit 122
06/18/2018PDFPayment Requirements for eDAS - Exhibit 124
06/18/2018PDFSubstantial Business Interest Requirements for eDAS - Exhibit 126
06/18/2018PDFLivestock Fund Requirements - Exhibit 130
06/18/2018PDFLRP Premium - Exhibit 135
06/18/2018PDFLRP Premium Calculations - Exhibit 135_1
06/18/2018PDFLRP Indemnity - Exhibit 135_2
06/18/2018PDFLRP Indemnity Calculations - Exhibit 135_3
06/18/2018PDFLGM Premium - Exhibit 140
06/18/2018PDFLGM Premium Calculations - Exhibit 140_1
06/18/2018PDFLGM Indemnity - Exhibit 140_2
06/18/2018PDFLGM Indemnity Calculations - Exhibit 140_3
06/18/2018PDFDisbursement - Exhibit 150
 
REGIONAL OFFICE EXCEPTIONS (ROE)
06/20/2018PDFROE - Actuarial Change Request Processing Flow - Exhibit 201
06/20/2018PDFROE - Relationship Between R-Record Flat Files - Exhibit 202
06/20/2018PDFROE - Impact of Nine Hour Delay on Release of Written Agreement Documents and WA ADM/ICE Data - Exhibit 203
06/20/2018PDFROE - Relationship Between Exception Request Status and Exception Request Release Reason ID - Exhibit 204
06/20/2018PDFROE - Validation of Legals Associated with Written Agreement Using Land Level Code - Exhibit 205
06/20/2018PDFROE - Relationship Between the Land Level Code and Land Description Table - Exhibit 206
06/20/2018PDFROE - Exception Requests Producer - R10
06/20/2018PDFROE - Exception Requests Producer Address - R10A
06/20/2018PDFROE - Exception Requests Producer Other Person - R10B
06/20/2018PDFROE - Exception Requests Yield - R15
06/20/2018PDFROE - Exception Requests Yield History - R15A
06/20/2018PDFROE - Exception Requests Legal - R27
06/20/2018PDFROE - Exception Requests Legal Other Persons Sharing - R27A
06/20/2018PDFROE - Exception Requests Request - R35
06/20/2018PDFROE - Exception Requests Request AIP Field Office - R36
06/20/2018PDFROE - Exception Requests Commodity - R37
06/20/2018PDFROE - Exception Requests Commodity Land Yield - R37A
03/22/2019PDFROE - Large Claim GFP Notice - R40
06/20/2018PDFROE - LCGF AIP Field Office - R41
06/20/2018PDFROE - Batch Summary Statistics - R90
06/20/2018PDFROE - Batch Summary Record Counts - R90A
06/20/2018PDFROE - Batch Summary Rule Counts - R90B
06/20/2018PDFROE - Exception Requests Unknown Reason - R98Z
06/20/2018PDFROE - Exception Requests Process Result - R99Z
 
OTHER
06/22/2018PDFConservation Compliance Producer Look-up Service
06/22/2018PDFResource Land Unit Summary
06/22/2018PDFRMA System Security Plan Template (SSP)
06/22/2018PDFRMA Plans of Action and Milestones (POAM)
06/22/2018PDFRMA-AIP Interconnection Security Agreement (ISA)
06/22/2018PDFAgricultural Security Operations Center PII Incident Report (Form AD 3038)
 

Click to return to the main M-13 document index.


Last Modified: 08/08/2018
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