July 21, 1998 INFORMATIONAL MEMORANDUM: R&D-98-033 TO: All Reinsured Companies All Risk Management Field Offices FROM: Tim B. Witt /s/ Tim B. Witt Deputy Administrator SUBJECT: 1998 Manual 13, Data Acceptance System (DAS) Handbook Slipsheets The 1998 Manual 13, Data Acceptance System and Reinsurance Accounting System Handbook has been updated. Included is a control chart to explain which pages to remove and replace. Most of the updates are clarifications to current reporting requirements. The ineligible reporting requirements also were added. The issues were discussed at the Data Processing Managers' meeting, the NCIS Tips committee, and addressed in the weekly DAS Status reports. The entire 1998 handbook is maintained electronically via the Risk Management Agency's (RMA) Home Pages in the Web Site in Word Perfect 6.1 format. Companies and RMA field offices may obtain either a zipped or Word Perfect file to download and then view or print. Please contact Seavey Anthony at (816) 926-3865 if you have questions or concerns regarding these inserts. Attachment The following changes have been made to the 1998 M-13 since May 4, 1998. The approved slipsheets will be released after the DP Meeting. REMOVE: Page(s) INSERT: Page(s) CHANGES MADE Table of Contents, Page i - ii Page i - ii Pages were renumbered Table of Contents, Page iii - iv Page iii - iv Added new exhibit 14-5 Table of Contents, Page v Page v Added Type 60-e & exhibit to Table of Contents Added Type 81 to Table of Contents Narrative: Section 6- 8, Pages 24 - 36 Page 24 - 38 Added Type 81 Record. Added Section 6.C, New Ineligible Tracking System Accounting Exhibits: Pages 1-7 & 1-8 Pages 1-7, 1-8 Added report number. Pages 4-1 thru 4-4 Pages 4-1 thru 4-4 Added report number and changed report title on page 4-4. Pages 6-1 & 6-2 Pages 6-1 & 6-2 Added report number. Pages 7-1 thru 7-4 Pages 7-1 thru 7-4 Added report number and deleted second installment column on page 7-3. DAS Records & Exhibits: Type 11 Record, Pages 3 -8 Pages 3 - 8 Updated unit option codes for insurance plan 25 on the field 25, Yield. Added statement to suffix 8 on Field 33 for CRC 95% price. Changed field 54, RA Partial Prevented Planting Flag, to filler. Exhibit 11-1, Pages 1 - 2 Pages 1 - 2 Updated reduction for Prevented and Late Planting percents. Removed Wheat (0011) from late planting. Exhibit 11-3, Pages 12-13 Pages 12-13 Updated ADM record used for counties in Colorado. Exhibit 11-4, Pages 16 - 17 Pages 16 - 17 Changed GRP crops from Dollar and Cents to Whole Dollars. Added share to calculations for Revenue Assurance. Exhibit 11-9, Pages 26 - 27 Pages 26 - 27 Removed Apple Scab from list of options. Exhibit 11-10, Pages 7 - 8 Pages 7 - 8 Changed the note on Dollar Amount of Insurance from Note 7 to Note 9. Exhibit 11-10, Pages 17 -20 Pages 17 - 20 Changes the note on Dollar Amount of Insurance from Note 9 to Note 7. Exhibit 11-10, Pages 35 - 36 Pages 35 - 36 Changed the note on Dollar Amount of Insurance from Note 7 to Note 9. Exhibit 11-10, Pages 41 - 42 Pages 41 - 42 Removed RA from Unit Premium Adjustment Factor. Type 14 Record, Pages 3 - 4 Pages 3 - 4 Added new edit for field 26, Signature Date for the Crop. New edit - cannot be greater than submission date. Exhibit 14-1, Page 1 Page 1 Added Florida Citrus (crop year 99) to list of crops with multiple coverage levels. Exhibit 14-5, New Page 5 Added new exhibit- crops where "CAT" coverage is not available. Type 15 Record, Pages 1 - 2 Pages 1 -2 Added "W" to NCS Exception Flag for written agreements without reference county. Type 15 Record, Page 5 Page 5 Added clarification statement about valid yield types for Avocados Exhibit 15-1, Page 3 Page 3 Added Note referencing Valid Annual Yields for Avocados and Pecans. Type 21 Record, Pages 3 - 6 Pages 3 - 6 Added "on the 11 record" to the field edit on field 42. Added reference statement for CRC 95 or 100% of price to Suffix 8 on field 49. Exhibit 21-4, Page 12 Page 12 Updated Prevented Planting definitions for 1998 Spring Crops Exhibit 21-5, Pages 13 - 14 Pages 13 - 14 Moved Onions to appropriate stage codes Exhibit 21-7, Page 17 Page 17 - 18 Updated crops listed under replant payments Exhibit 21-8, Pages 2 - 3 Pages 2 - 3 Corrected crops listed under Replant Calculations Exhibit 21-8, Pages 10 - 13 Pages 10 - 14 Added GRP Payment Calculation Factor to Indemnity Calculations. Made change to GRP Indemnity Calculation. Added statement to Price Election on All Other Crops for Potatoes and Tomatoes. Type 60 Record, Pages 1 - 3 Pages 1 - 3 Corrected spelling error on field 28, field edit. Updated Notes on Page 3. Type 60e Record - New Page 1 New record - Ineligible Producer Error Record Exhibit 60e - New Pages 1-2 New exhibit - lists Ineligible error codes Type 61 Record, Pages 1 - 2 Pages 1 - 2 Corrected field 31, the correct field name is Contact Office Name not Contact Office Phone. Type 71S Record, Pages 1 - 2 Pages 1 - 2 Corrected spelling on field 16. Type 81 Record - New Pages 1 - 11 New Record - Policyholder Tracking Experience Inquiry